Your guide to registration

The Mission to Seafarers created its Adventure Race Japan as a bespoke event in 2023, with resounding success. We look forward to seeing you at the next event in May 2025.

Seafarers often work in very dangerous situations, experiencing isolation, fatigue, mental and physical health issues, the risk of abandonment, shipwreck, and piracy. During COVID-19 these pre-existing issues have been exacerbated, leading to a critical situation in some cases onboard.

We have designed this race to offer a way for the international shipping community to support the seafarers who keep our global economy afloat. We hope to increase awareness and funds for our work as an international maritime charity, and one of the largest providers of seafarers’ welfare support worldwide and in the APAC region.

How do I find out more about taking part?

Our event information area of this website is full of information on taking part, and offers a downloadable brochure packed with content. Should you have any questions, feel free to email us via events@adventureracejapan.org.

How do I register to take part?

Our online event platform makes it simple to register to take part. Teams are formed of three participants. One of the participants is the Team Captain, and this status can be passed between any of the participants.

Whether you’re the first to register your team, or you’re joining a team that has already been registered, you’ll need to Register as a participant first.

This will take you through an intuitive process, covering the below steps:

Visit the registration screen of the platform.
Enter your email address, ensuring this is correct, as well as your full name, job title, and set up a new password, ensuring the password you choose is not used elsewhere for security. Read and ensure you understand the Privacy Policy, and head to the next step.
An email will be sent to your inbox to verify your email address is correct. Simply enter the six-digit code that is sent to your inbox on the next screen. This email can take a couple of minutes to arrive. If you choose ‘Don’t ask again on this device’, you won’t need to enter a code next time you log in.
Choose between joining an existing team, or creating a new team. To join an existing team, scroll down on the list of teams and select one, before heading to the next step. You will then be taken to the dashboard, where you can begin to complete further details.
If your team isn’t shown in the list, and you’d like to create a new team, choose this option.
On the next screen, enter a name for your team, and your company name. Please ensure your team name and company name are correct, however if you don’t know any of the following information, it can be skipped, or amended later from within the platform.
A logo can be uploaded, or you can enter the details of a member of your marketing team, which the platform can request this from. They’ll be sent an email to upload these assets for you.
Choose which race you’d like to enter (hiking or running), and choose a fundraising target in USD which should be above US$5,000.
On the next screen, read the two statements and tick those that you agree to, and head to the next step.
Arrange payment (see below), before reviewing (and editing again at this point if needed), and finally submitting your information. You will then be taken to the dashboard, where you can begin to complete further details.

If you are the first to create a team, you’re automatically the team captain. At any point you can transfer this status to another member of your team.

Joining a team

If your team has already been created by your team captain, you’ll need to register as a participant. Another member of your team cannot invite you to join. Once you’ve registered and chosen your team your team captain will be sent an email to approve your request to join their team. Once they have completed this, you’ll receive an email and you’ll be able to access your team and accommodation details.

What are the costs, and how do I make payment?

There are two registration fees to be paid for each team: one to The Mission to Seafarers for US$3,500 and one to the Marriott Hotel for JPY350,000. Details below show you how to do this.

The event fee is per team of three people, rather than per participant. The first team fee is US$3,500, and this will be paid directly to The Mission to Seafarers, the event organisers.

As you are registering your team for the first time (see above), you are presented with all costs, and given the choice of how you’d like to pay. If you need to come back to this, you can log in at any time, and make payment later from within the platform.

If you choose to pay via Card, you can use a Debit or Credit card, and will be taken to a secure online payment system to continue.
If you choose to pay via Bank Transfer, you will be presented with the bank details needed to make your transfer, along with a unique reference number to use. It’s important to use this reference number when you make this transaction, as this will automatically register your registration fee as paid within the platform once it is received. These details will also be emailed to you, in case you need to pass these on.

Alongside, there is a second fee to cover the accommodation and transport, again paid once for the complete team. This is JPY350,000.

This payment is made later on in the process once you’ve registered and reached the dashboard. Choose Accommodation from the menu, and you’ll be met with a message and a link to download an invoice for your accommodation and transport fee, which contains bank details and a (different) reference number for you to use. Once this payment is made, it will be shown as paid within the accommodation screen, and you’ll be able to see your accommodation details.

Please allow some time for this payment to show as paid, as payments are registered manually by the accommodation provider in Japan.

How do I add/update all of my personal details?

Once you’re registered (see above), you’ll be taken into your account. You can log in and log out at any time. Once you’re logged in, you can choose ‘Details’ and view your personal information across several screens, completing all of the fields. At any point these can be amended.

How do I add/update all of my team’s details?

Once you’re registered (see above), you’ll be taken into your account. You can log in and log out at any time. Once you’re logged in, you can choose ‘Team’ and view your team information across several screens, completing all of the fields. At any point these can be amended.

How do I change who is team captain?

Once you’re logged in, choose ‘Team’, and then ‘Manage captain’. Choose a new captain from the dropdown (it’ll only show team members that are registered as part of your team), before confirming this change.